Student Advisory Service, Examination Committees, Examination Office, Deans of Studies, Student Council: Who do I contact with which questions?

The Student Advisory Service (in Computer Science: Dr. Wolfgang Merkle) provides you with information. Topics are all important questions about the study and around the study, such as knowledge questions about the examination regulations, the module handbook or about processes at the faculty. In this context, the Student Advisory Service also prepares the required certificates. In addition, the Student Advisory Service also serves as the first point of contact for general problems in studying, such as doubts about studying or personal emergencies.

The examination board (in Computer Science: Chairman Prof. Dr. Michael Gertz) is responsible for the recognition of academic achievements and also decides on the approval of deadline extensions. You can contact him via the Examination Office.

In the examination office (for Computer Science: Anke Sopka) your achievements are administered. You can ask all questions about incorrectly or differently recorded achievements here. This also applies to achievements to be recognized from other courses of study or from abroad, whereby these decisions are made by the respective examination board. You can also obtain a transcript of records here. In addition, final theses are registered and handed in at the Examinations Office, and final certificates are issued.

The deans of studies (for computer science: Prof. Dr. Filip Sadlo) are responsible for study planning, i.e. for ensuring that all types of courses are offered to a sufficient extent and that standard courses of our faculty offered in the same semester do not overlap. In addition, they are the contact persons in case of serious problems in teaching, such as serious complaints about lecturers.

The student council is not an official body of the faculty, so you cannot get any binding information here. On the other hand, it is precisely this unofficial character, together with the student perspective, that often makes it possible to provide a valuable supplement to the official offerings of the faculty and the university. Since the student council represents the interests of the students in the faculty, it is also a good contact for problems with lecturers or the current study planning. In addition, the student council still offers services such as lecture notes printing or collections of exam questions.

Links to all relevant forms can be found here

We all make mistakes, and so it may happen that you receive advice or information from study advisors, the Examination Office, the chair of the Examination Committee, the Dean of Studies, or one of our websites that contains errors or is simply wrong. We are usually inclined (but make no promises!) to correct problems that arise from such situations in order to minimize the damage done. But: The examination regulations and the module handbooks remain the final word, i.e. even if advice has been given that contradicts the examination regulations and/or the module handbook, the examination regulations and module handbooks are authoritative.

Yes, e.g. in the context of your application field. If you want to have a course of another faculty credited as a module in computer science (not application ara), check before attending the course whether it is also listed accordingly in the module handbook or in the LSF for the computer science courses. Otherwise, this course cannot be recognized.

See the answer to the previous question. If you have any further questions, please consult with the student advisor.

You can view your grades in LSF and for some courses also in Müsli. The LSF is generally the "official service" for retrieving grades and transcripts. Note that it can sometimes take a while for grades to be posted after exams and forwarded to the LSF.

You will find detailed information on the recognition of examination results on these pages at https://www.informatik.uni-heidelberg.de/studium/anerkennung.

Please read the examination regulations §14 (Bachelor and Master).

A short summary:

A passed examination cannot be repeated. Examination performances that are not passed or are considered as not passed can be repeated once.

In the bachelor's program, special regulations apply to the compulsory modules that belong to the fundamentals (IPI, ITE, Mathematics Fundamentals 1-3), here three repetitions are allowed.

For the compulsory modules that do not belong to the fundamentals (IPK, IAD, IBN, ISW, IDB, ISW, ISem, IAP, IFP) and are not the bachelor's thesis, the examination board may allow the examinee to repeat the module a second time upon written request with reasons. This is only permitted in exceptional cases and only for a maximum of three modules.

No. See the relevant examination regulations.

Here are excerpts from a November 2021 circular email from the Dean of Students:

Exam dates are not mandatory
There is no legal basis for an obligation to attend the first exam date/attempt offered. It should therefore be purely up to the student to decide whether to take the first exam (usually at the end of the semester), or only one of the following ones (e.g. at the end of the lecture-free period or beginning of the following semester). The lecturers have been advised that two dates must be offered, especially for written examinations.

There is no uniform regulation here, please inform yourself in good time with the respective lecturer or tutor how the exam registration is handled. It is often the case that you have to register separately for the exam after successfully obtaining admission.

If you have registered for the exam, do not show up and cannot provide a medical certificate, you will be considered to have failed the attempt.

In October 2021, the study committee decided that exam admissions are valid for the current semester and usually also for the following course, so the regulation was summarized as "exam admissions are valid for 3 semesters". It is the students' decision for which of the offered exams they use the attempts in this period.

Please submit a certificate promptly (within three days) to the respective lecturer, not to the Examination Office.

Bachelor 100%, 50%:

If it is a fundamentals module (IPI, ITE, Math Fundamentals 1-3) you still have two attempts.

Bachelor and Master:

In case of compulsory modules you have the possibility to apply for a second repetition to the chairman of the examination board ("hardship application"). A second repetition is only permitted in exceptional cases and only for a maximum of three modules. In the case of compulsory elective modules, failure can be compensated by successfully completing another compulsory elective module.

This is the application for a second repetition of a compulsory module to the chairman of the examination board. Hardship applications are only permitted in exceptional cases and only for a maximum of three modules. You can find a form template for this under "Forms".

In the case of parallel studies, a joint final thesis is unfortunately not possible; two theses must be written.

When calculating the overall grade (§20 PO), up to two compulsory modules, with the exception of the modules Bachelor thesis and Bachelor colloquium, can be disregarded in the calculation at the request of the student. I.e. they appear as ungraded modules on the transcript.

Please read our web pages thoroughly.

You should plan your Bachelor's thesis early (from the 4th semester) and take appropriate (in-depth) lectures, seminars, internships in your field of interest.

Approach a lecturer early and discuss possible topics, orientations and requirements for a bachelor's thesis in the respective field; of course, you can also make suggestions for a thesis yourself.

You can also find the form for registering for the bachelor's thesis on the website.

 

Regardless of whether you have completed your bachelor's degree in computer science at Heidelberg University or at another university, you must meet the necessary requirements (see current admission regulations). You have to apply/register in heiCO and the whole further process takes place in heiCO. Please remember that you have to prove the appropriate English language skills.

TODO

You should find out as early as possible about the admission regulations and application deadlines for the master's program at the target university. If you are still studying for a semester with us in the Bachelor's program, you may still be able to take the courses required for admission with us and thus make the transition to the Master's program smoother. In addition, the application deadlines for external students often end very early. A typical problem in this context is that not all Bachelor's achievements are available by the application deadline and, for example, the grade of the Bachelor's thesis is still outstanding. In this case, many universities offer the possibility of submitting additional work. If time is very tight, the supervisor of your Bachelor's thesis can confirm that it has been passed before the actual assessment and submit the grade later.